Admin Assistant

Are you seeking a full-time, permanent work-from-home role, ready to leave behind the juggling act of multiple contractor positions? Are you looking to enhance your skills and join a firm that prioritizes your interests, rather than just treating you as another contractor? Is work-life balance important to you? We are currently seeking an Admin Assistant with strong communication and problem-solving skills to coordinate administrative duties to allow for a seamless execution of the activities at our firm! To be considered for this position, candidates must have a minimum of 3 years of admin experience working in an accounting firm. About us: At Cycle CPA, our primary focus is delivering top-notch service to our clients. We strive to go above and beyond in meeting their needs and exceeding their expectations. Our dedication to excellence has earned us a reputation as a trusted partner in their financial success. To learn more about us, please visit our website - https://www.cyclecpa.ca/ Please watch this short clip from Senior Client Manager, Nicole Lansdowne What we are offering: Starting from 70,000 Pesos per month with a bonus structure. HMO provided after probation. 13-month pay that is given in June each year. Work hours are 40 hours a week: Monday to Friday, 6:00 am to 3:00 pm PH time. Paid annual leave of 4 weeks. Follows Canadian Public Holidays but are flexible to swap some important Philippine Holidays as authorized. Permanent work from home. New equipment supplied including headset, keyboard, laptop, monitor, and mouse. A great working environment. Training and career growth. Job Summary: As an Admin Assistant, you will be responsible for the administrative support, managing daily operations, and ensuring the smooth functioning of the accounting team. This position requires a proactive and detail-oriented professional with a passion for administration and a proven ability to help team members and managers with their needs. Duties and Responsibilities Proactively identify and address issues with Partner and Managers before they escalate. Provide innovative solutions to improve administrative processes and overall efficiency. Demonstrates leadership skills by organizing team meetings to understand the status of team members work and assist with collection of any missing documents or information. Assist in preparing and managing financial reports and budgets. Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items. Ensure all meeting materials are prepared and distributed in a timely manner. Assists with sending out information to clients through e-mails, Docusign and CCH iFirm. Assists with the e-filing of tax returns and authorizations for clients. Communicates with the Partner and Managers to handle ad hoc requests and queries. Foster a supportive and nurturing office environment. Be the go-to person for administrative support and office management. Comfortable with technology and implementing best practices to improve our effectiveness in our firms workflow. Experience and Skills Awareness and self-discipline to manage one's schedules and the firm production schedule. Can differentiate and prioritize between mission-critical tasks and less urgent items. High level of skill with technology and willingness to adapt to various computer software. Experience with Microsoft Office (including Outlook and Excel). Experience with Practice Ignition. Experience with Karbon. Experience with Docusign. Experience with Rotessa. Experience with CCH iFirm. Experience with Xero. Experience with QBO. Experience with Sage. Fluent in English, both written and oral. High attention to detail. If you are ready to take that next step in your career, then Apply Now!