Administrative Assist

Answer phone, take and deliver messagesProcess mail and ship items as neededScan/copy/file documents in accordance with company practicesWrite cover letters, transmittal letters and emails of correspondenceMaintain executive's appointment scheduleBook air travel, lodging, ground transportation and dining reservationsExpense tracking and reimbursement requestsAssist executive with transmittal of yearend financial reports to various parties with a security interestPlan, organize, setup of various specialty meetings/luncheons; cleanupCoordinate and create agenda for site tours, map most efficient route for tourKeep executive on time with important tasks and deadlinesWord processing/dictation of proposals, letters of intent, RFPs, etc.Pickup and deliver items/documents as necessaryOther administrative and clerical duties as necessaryProtect operations by keeping information confidentialHelp executive restore work-life balance and free to focus on what is most importantAlways on and ready to assist at any time. This can include late nights, early mornings, weekends, and errands as requested.Maintain highly organized and confidential filesAssist executive with minimal personal mattersAssist tax manager with collection of tax workPersonal finance bookkeeping including accounts payable and receivable and reconciliation of accountsAssist executive with homeowners and vehicle insurance mattersHousehold management as neededAssist Front desk as neededEndeavor to perform any task asked of SKILLSAccountabilityTime managementAbility to multitaskAttention to detailInterpersonal skills