Administrative Coordinator

Position Overview: The Administrative Coordinator is a position that provides administrative, loan and grant services including bookkeeping, loan servicing, and clerical work of moderate complexity in an efficient, effective and professional manner. Work is performed according to established guidelines, and verbal and written instructions of an immediate supervisor. Performs related work as required. Essential Duties and Responsibilities: This position may not perform all the duties listed, nor do these examples include all duties which may be required in this position. Administer the residential lending programs including entry cost assistance, MURL and owner occupied rehabilitation by processing initial applications, payments, maintaining client credit and loan files and any other duties necessary to operate the programs. Insure organizational and individual compliance with NMLS standards as required for exempt residential loan originators and servicers. Assist in ensuring compliance with all grant/contract reporting as required by funding organizations, including the preparation of financial reporting to funding agencies. Receive visitors, answer telephone calls and assist The Hangar users with reservations, payments, and information requests. May be responsible for accounts payable processing. May be responsible for processing accounts receivable, including preparing invoices, recording receipts, and monitoring unpaid balances. Assist with various accounting functions to maintain appropriate internal controls, stewardship of funds, timely and accurate financial reporting and compliance with all regulatory guidance. May assist with management of rental properties in the organizations portfolio. Assist with the management of the organization social media accounts, website, and other marketing efforts for the organization. Processes mail daily, which includes distributing incoming mail and preparing outgoing mail. Keep office machines (copier, printers, etc.) in good working order and ready to use. May manage the electronic files and directories, keeping contact information current and purging obsolete files to maintain up to date records.May type drafts and finished documents into a variety of formats from written or oral instructions. Also copies, collates, and binds materials and special reports according to general directions. Assist in maintaining the overall appearance of the office, ensuring it is clean and maintained. Perform any other duties as required or requested by immediate supervisor. Required Knowledge, Skills and Abilities: Knowledge of: Knowledge of lending policies, principles and practices. General accounting practices, including knowledge of fund accounting and multi-segmented charts of accounts. Knowledge of the principles and practices of grant administration. Microsoft Office Suite products; Word, Outlook, Teams, PowerPoint, Publisher, Excel, and Access. Program procedures sufficient to prepare correspondence, reports and informational packets. Record keeping systems sufficient to maintain administrative data and to prepare reports. General office equipment and procedures such as typing, data entry and related functions. Business English, spelling, grammar and typing sufficient to type and edit a variety of documents. Ability to: Use good human relation skills to interact with others (common courtesy, tact, interest in positive problem solving, empathy and logical organization of ideas.) Maintain records and prepare reports from such records. Maintain the confidentiality of private information according to law, rules, policies, and procedures. Handle detailed numerical data with accuracy and speed. Organize and prioritize ones own work. Initiate work and carry through to completion with a small amount of supervision.