Administrative Coordinator (10- months Contractor) en Madrid
2026-06-19
Madrid, España
Descripción de la oferta
Duración de la oferta: hasta el 19/07/2026.Funciones- Responsible for coordinating large events including planning, organizing and implementation of a number of event activities, organization of meetings, travels, and accommodation, including booking meeting rooms, catering, and management of expense reports - Work order / PO processing, Budget tracking, Grants coordination - Involved in the training activities carried out by the Department - Assistance with documentation managed in this department and point of contact with external providers - Support in the organization of files, visits, and management of office materials needed - Coordinate as well as assist with facilities space planning or office set - up - Prioritizes workload involving multiple projects/time - lines with minimal guidance - Uses advanced level software programs such as Excel, Chem Draw, File maker Pro, and PowerPoint to create graphs, charts, spread sheets, and presentations - Understands the goals and objectives of the entire department and contributes to fulfill them A successful Administrative Coordinator should have: - 3 - 5+ years administrative experience, and excellent verbal, written, and interpersonal skills are required - Must possess good proofreading and editing skills of technical documents - Ability to review the work of lower level administrative assistants - Advanced knowledge and experience using office software - Works under minimal supervision, receiving occasional direction from manager to perform non - routine job responsibilities and duties - Must be fluent both in written and spoken English - Previous experience in Calendar management, Work order / PO processing, and Budget tracking - Competitive salary conditions including medical insurance and Meal card allowance to cover daily expenses - Long term temporary contract - Opportunity to work within a leading life science organization in Madrid - Collaborative and professional work environmentRequisitos.
Duración de la oferta: hasta el 19/07/2026.Funciones- Responsible for coordinating large events including planning, organizing and implementation of a number of event activities, organization of meetings, travels, and accommodation, including booking meeting rooms, catering, and management of expense reports - Work order / PO processing, Budget tracking, Grants coordination - Involved in the training activities carried out by the Department - Assistance with documentation managed in this department and point of contact with external providers - Support in the organization of files, visits, and management of office materials needed - Coordinate as well as assist with facilities space planning or office set - up - Prioritizes workload involving multiple projects/time - lines with minimal guidance - Uses advanced level software programs such as Excel, Chem Draw, File maker Pro, and PowerPoint to create graphs, charts, spread sheets, and presentations - Understands the goals and objectives of the entire department and contributes to fulfill them A successful Administrative Coordinator should have: - 3 - 5+ years administrative experience, and excellent verbal, written, and interpersonal skills are required - Must possess good proofreading and editing skills of technical documents - Ability to review the work of lower level administrative assistants - Advanced knowledge and experience using office software - Works under minimal supervision, receiving occasional direction from manager to perform non - routine job responsibilities and duties - Must be fluent both in written and spoken English - Previous experience in Calendar management, Work order / PO processing, and Budget tracking - Competitive salary conditions including medical insurance and Meal card allowance to cover daily expenses - Long term temporary contract - Opportunity to work within a leading life science organization in Madrid - Collaborative and professional work environmentRequisitos.