Director of Employee Equity Administration
2024-09-21
USA
Veeam Software
Veeam®, the #1 global market leader in data protection and ransomware recovery, is on a mission to empower every organization to not just bounce back from a data outage or loss but bounce forward.
With Veeam, organizations achieve radical resilience through data security, data recovery, and data freedom for their hybrid cloud.
The Veeam Data Platform delivers a single solution for cloud, virtual, physical, SaaS, and Kubernetes environments that gives IT and security leaders peace of mind that their apps and data are protected and always available.
Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 450,000 customers worldwide, including 74% of the Global 2000, who trust Veeam to keep their businesses running.
(pre and post IPO)
Oversee the management and administration of equity plans globally (options, RSUs and ESPP), including eligibility, enrollment, preparation of equity files for approvals, processing equity awards, processing RSU vesting, exercises and settlements, tax withholdings, lock up restrictions (in preparation for IPO), expirations, cancellations, repurchases, terminations and other plan-related actions
Partner with other functional leads (including in Finance, Legal, and People Team (HR)) to develop processes which ensure the accuracy of all equity data, including all aspects of record-keeping with stock plan database, reporting, reconciliation and auditing.
Ensure database integrity, and accuracy of record keeping of employee data and equity data in the stock administration system
Oversee and manage relationships with external equity trading platform (Shareworks)
Collaborate and partner with internal teams on all employee equity-related matters to ensure accurate dataflow, provide support for reporting needs, and respond to ad hoc requests
Help with preparation of equity-related materials for the Board and Compensation Committee meetings
Support employee understanding of equity awards programs and policies through the preparation of training materials, employee communications, and providing training to employees
Provide a superior level of service, prioritizing and satisfying multiple questions and requests from employees, management, and others, supporting employee understanding of stock plan services, enrollment, and transactions
Prepare the employee equity portion of Form S-1 in preparation for IPO
Effectively build and lead employee equity administration team
(post IPO)
Reconcile monthly equity activity, including shares outstanding and share reserves among company records
Work with our Shareworks platform as instructed by the Legal team on the list of employees affected by trading blackout periods, pre-clearance, and enforce insider trading policy restrictions, including coordination with brokers on Rule 10b5-1 trading plans
Participate in the preparation of the annual proxy filing, including providing and reviewing equity data included in the document
Provide employee stock-related input to quarter end and annual reporting: Forms 3, 4 and 5 filings; data for 10-Q, 10-K, Proxy Statements and D&O questionnaires
Provide the information for filing of section 16 filings (e.g., Form 4s) for section 16 officers and directors
Ensure procedures are followed to satisfy periodic review of compliance with SOX
Benefits
Unlimited PTO
Medical, dental, and vision benefits that start on day one
Flexible spending accounts
Life insurance and short-term and long-term disability coverage
Family planning support benefits, along with 100% paid maternity and parental leave
401k match
Veeam Care Days – additional 24 hours for your volunteering activities
Professional training and education, including courses and workshops, internal meetups, and unlimited access to our online learning platforms (Percipio, Athena, O’Reilly) and mentoring through our MentorLab program.
#LI-Remote
#LI-JW1The salary range posted is On Target Earnings (OTE), which is inclusive of base and variable pay. When making an offer of employment, Veeam will take into consideration the candidate’s expectations, experience, education, scope of responsibility for the role, and the current market demands.United States of America Pay Range$205,200—$293,200 USD
Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.
Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.
The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.
By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.
With Veeam, organizations achieve radical resilience through data security, data recovery, and data freedom for their hybrid cloud.
The Veeam Data Platform delivers a single solution for cloud, virtual, physical, SaaS, and Kubernetes environments that gives IT and security leaders peace of mind that their apps and data are protected and always available.
Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 450,000 customers worldwide, including 74% of the Global 2000, who trust Veeam to keep their businesses running.
(pre and post IPO)
Oversee the management and administration of equity plans globally (options, RSUs and ESPP), including eligibility, enrollment, preparation of equity files for approvals, processing equity awards, processing RSU vesting, exercises and settlements, tax withholdings, lock up restrictions (in preparation for IPO), expirations, cancellations, repurchases, terminations and other plan-related actions
Partner with other functional leads (including in Finance, Legal, and People Team (HR)) to develop processes which ensure the accuracy of all equity data, including all aspects of record-keeping with stock plan database, reporting, reconciliation and auditing.
Ensure database integrity, and accuracy of record keeping of employee data and equity data in the stock administration system
Oversee and manage relationships with external equity trading platform (Shareworks)
Collaborate and partner with internal teams on all employee equity-related matters to ensure accurate dataflow, provide support for reporting needs, and respond to ad hoc requests
Help with preparation of equity-related materials for the Board and Compensation Committee meetings
Support employee understanding of equity awards programs and policies through the preparation of training materials, employee communications, and providing training to employees
Provide a superior level of service, prioritizing and satisfying multiple questions and requests from employees, management, and others, supporting employee understanding of stock plan services, enrollment, and transactions
Prepare the employee equity portion of Form S-1 in preparation for IPO
Effectively build and lead employee equity administration team
(post IPO)
Reconcile monthly equity activity, including shares outstanding and share reserves among company records
Work with our Shareworks platform as instructed by the Legal team on the list of employees affected by trading blackout periods, pre-clearance, and enforce insider trading policy restrictions, including coordination with brokers on Rule 10b5-1 trading plans
Participate in the preparation of the annual proxy filing, including providing and reviewing equity data included in the document
Provide employee stock-related input to quarter end and annual reporting: Forms 3, 4 and 5 filings; data for 10-Q, 10-K, Proxy Statements and D&O questionnaires
Provide the information for filing of section 16 filings (e.g., Form 4s) for section 16 officers and directors
Ensure procedures are followed to satisfy periodic review of compliance with SOX
Benefits
Unlimited PTO
Medical, dental, and vision benefits that start on day one
Flexible spending accounts
Life insurance and short-term and long-term disability coverage
Family planning support benefits, along with 100% paid maternity and parental leave
401k match
Veeam Care Days – additional 24 hours for your volunteering activities
Professional training and education, including courses and workshops, internal meetups, and unlimited access to our online learning platforms (Percipio, Athena, O’Reilly) and mentoring through our MentorLab program.
#LI-Remote
#LI-JW1The salary range posted is On Target Earnings (OTE), which is inclusive of base and variable pay. When making an offer of employment, Veeam will take into consideration the candidate’s expectations, experience, education, scope of responsibility for the role, and the current market demands.United States of America Pay Range$205,200—$293,200 USD
Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.
Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.
The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.
By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.