Executive Administrator

Do you thrive on precision, accountability, and execution? We are looking for a detail-driven professional who can own processes, manage complex workflows, and ensure that nothing slips through the cracks. If you’re a disciplined operator who takes pride in being the backbone of a growing business, this role is for you.What You’ll DoTransaction Coordination – Manage transaction workflows end-to-end, utilizing transaction management software to keep deals on track and ensure all documents are in order.Podcast Coordination – Source and qualify guests, manage outreach, and schedule recordings with accuracy and timeliness.Email Campaigns – Draft and deliver 3 recurring campaigns on schedule, maintaining clean lists and consistent reporting.Marketing Support – Coordinate one blog topic per month with the team, create graphics/newsletters in Canva, and ensure execution of posting schedules.Property Management Support – Handle tenant communications, oversee lease renewals, and coordinate repair contractors (can be taught).Acquisitions Support – Follow up with potential real estate acquisition leads, document progress, and escalate qualified opportunities.Team Meeting Support – Attend weekly meetings as secretary, produce accurate notes, assign action items, and drive completion.Systems & CRM (GoHighLevel) – Manage user accounts, monitor inbound lead assignments, and maintain workflow accuracy.Executive Support – Control calendars, tasks, and communications, ensuring leadership is focused on high-value work.What We’re Looking ForFluent in English (written and spoken) Spanish is as bonus2+ years as an Executive Assistant, Marketing Coordinator, or VA, ideally with transaction coordination experience.Demonstrated ability to learn and excel with new technology.Proficient in Canva, G-Suite, and at least one project/task management tool (such as trello or clickup).Familiar with GoHighLevel and able to create/manage workflows.Strong attention to detail and an independent problem-solver.Strong written/verbal communicator with a bias for action and results.Preferred Qualifications (Ranked)Experience as a transaction coordinator for a real estate team.Experience with being an executive assistantExperience with property management tasks (tenant communications, lease renewals, contractor coordination).Podcast coordination or production support experience.Why Join Us?Direct impact working with a successful real estate agent, podcast host, and realtor team leader.Exposure to real estate acquisitions and property management operations.A fast-paced environment where execution and accountability are valued and recognized.Competitive compensation: $1,500–$2,000 USD/month depending on experience.Please mention the word **UPGRADED** and tag RMTQyLjEzMi4yMTcuMjMw when applying to show you read the job post completely (#RMTQyLjEzMi4yMTcuMjMw). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.