Executive Assistant

Company DescriptionAbout SEEKSEEK’s portfolio of diverse businesses make a positive impact on a truly global scale. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We create world-class technology solutions to connect more people to relevant employment, education, small business and volunteer opportunities. We have a culture of high-performance in our workplaces and celebrate the diversity of our employees who contribute to the success of our organisation.Life at SEEKSEEK’s purpose is at the centre of everything we do. Our SEEK, which defines the way we work, is all about what makes us unique and a little bit different. Passion, Team, Delivery and Future are our principles that drive innovation and creativity. SEEK strives to support employee wellbeing by providing an amazing experience at work which led us to being named AFR BOSS Top 10 Best Place to Work 2024 In Tech (fourth year in a row). We are proud to work in an environment that's inclusive where everyone's unique ideas, experiences and perspectives are valued.Our award-winning head office in Cremorne (just a 4 min walk from Richmond station) provides an exceptional space to collaborate with colleagues. The building provides sweeping views of the city, a games area, sit and stand desks at every workstation, modern end-of-trip facilities and Thursday night drinks which gives our people an opportunity to connect in a social setting.Job DescriptionAs a driven Executive Assistant, you’ll work with little direction to support two Senior Executives, ensuring they have what they need to seamlessly serve the needs of our clients and meet their internal commitments and goals. This position works across APAC and involves working across multiple countries and time zones, heavy scheduling (and rescheduling) of internal and client meetings including coordinating large board events, booking travel, managing team logistics and keeping track of time and expenses.We operate in a hybrid model, meaning you’ll be in the office as your Executives require and have flexibility to work remotely (if you choose) at other times during the week. EA's help shape our culture by actively participating in office life and collaborating across functions to help fellow Services Team members. Our philosophy is to grow by growing others, and you will serve as role models to more junior members of the Assistants Team. We work hard together, and we go out of our way to support each other – we want everyone to be successful, individually, and as a team.Key responsibilitiesOwns and drives calendar/complex meeting schedulingCoordinating large board events including all logistics, travel, accommodation, catering etc.Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportationProcessing expenses on a timely basisSupporting administrative aspects of Executives internal commitments including research & development, SEEK leadership committees and recruitingUnderstanding priorities and exercising sound judgment to make appropriate trade-offsManaging and coordinating team events and contributing to team building Communicating with a friendly professionalism and a strong ability to build client relationships.QualificationsSeveral years' experience in an extremely fast paced environment supporting senior executivesExperience providing direct administrative support Experience working across multiple countries and time zones will be highly regardedHigh customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times and obsessed with acts of serviceStrong intellectual curiosity – a hunger and desire to always be learning, experiencing and growingInsightful – drives the business forward by connecting the dotsSweats the small stuff – strong attention to detail and accuracy, particularly when under pressure.Additional InformationAt SEEK we offer:Annual Performance Bonus PlanSupport of flexible working, including a mix of office and work from home days depending on your role.Paid and unpaid leave benefits including Personal Flexi Days and Volunteer Days, as well as the opportunity to purchase additional leaveSupport for parents with 14 weeks paid primary carers leave and 2 weeks paid leave for partnersSEEK are committed to operating sustainably, a certified carbon neutral business operation, with the target of 100% renewable energy by 2025, and net zero by 2030.At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.For this role, only those candidates with the eligible right to work will be considered.SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.