Executive Assistant

Supporting a Successful Executive Business CoachAre you ready to be the strategic right-hand to a high-performing executive coach who's systematically optimized every aspect of their business and life?We're seeking an exceptional Executive Operations Assistant who doesn't just respond to needs—but anticipates them. This isn't your typical support role. You'll be deeply integrated into the strategic operations of a successful coaching business, working alongside an executive who demands excellence and delivers extraordinary, life-changing results for clients.The RoleAs Executive Operations Assistant, you'll serve as the operational backbone that enables peak performance. You'll be one step ahead at all times, thinking through what needs to happen before it's even requested. You are extremely proficient at research and analysis, synthesizing data and then presenting the best option. This role requires someone who thrives in a fast-paced, high-standards environment where precision and proactive thinking are non-negotiable.Core ResponsibilitiesBusiness OperationsManage business financial operations and logistics seamlessly, developing and executing automations to limit manual workIdentify and institute hiring channels for contractors (e.g. social media marketers) and lead communications for maximum impactImplement and optimize business processes and systems to ensure efficiencyClient ManagementExecute clear, proactive, timely communication with clientsCreate clear communication templates for common situationsManage end-to-end client journeyTechnical Systems ManagementMaster-level proficiency for complex database and workflow management, with deep understanding of functional system building commonly found in Notion, ClickUp, AirTableDevelop SOPs for system building that is easily understood and repeatable, maintaining personal library of templates/checklistsIntegration and optimization of various productivity apps and toolsStrategic Planning & ExecutionTransform planning sessions into actionable, time-blocked calendar itemsDevelop and implement feedback loops for continuous process improvementProactively research, evaluate, and implement new tools , systems and automations for operational excellencePersonal Executive SupportComplete ad-hoc tasks while maintaining confidential information with absolute discretionSchedule & AvailabilityCore Hours: 12:00 PM - 8:00 PM PDTHigh Degree of Flexibility Required: This role demands exceptional availability, including weekends when needed. You must be able to adapt to the executive's dynamic schedule and urgent priorities.Working Style: Default is synchronous co-working sessions via Zoom, with autonomous execution during offline hours. You'll be expected to work independently on assigned projects while maintaining constant communication and updates.Required QualificationsTechnical ExcellenceMulti-app fluency with rapid adoption of new tools and strong data analysis, in particular extensive experience with current tool stack: Notion, Zoom, Otter, SlackCore CompetenciesExceptional written and verbal communication in EnglishProactive thinking - you anticipate needs before they're expressedObsessive attention to detail with little tolerance for repeated errorsHigh execution speed without compromising qualitySystems thinking approach to process optimizationAbsolute confidentiality and professional discretionPersonal AttributesUltra-responsive and professional communication styleAdaptable to changing priorities and urgent requestsSelf-directed with strong autonomous work capabilitiesProcess-oriented with love for detailed SOPs and optimizationGrowth mindset with eagerness to learn and improve continuouslyDo Not Apply If…You are easily offended by direct language.You are not assertive or confident.You are not fluent in complex database systems.Compensation & GrowthStarting Salary: $13/hour with rapid progression opportunitiesPerformance-Based Increases: Up to $25/hour based on excellence and impactFull-time, remote commitment: 40+ hours per week (60-70 hours preferred) in a remote environmentWhat You'll Gain (The Real Benefits)This isn't just a job— it's accelerated business education working directly with a high-performer who's cracked the code on systematic success.Business MasteryInside access to how a successful coaching business actually operates (not theory—reality)Real productivity systems that actually work (beyond productivity theater)Decision-making frameworks used by high-performersProfessional DevelopmentStrategic thinking skills developed through daily exposure to high-level decisionsNetwork access to high-impact entrepreneurs, executives, and organizationsProcess optimization mastery that's valuable across any industryPersonal GrowthHigh-standards mindset through working in an excellence-driven environmentSystematic approach to personal and professional optimizationPerformance psychology insights from working with a successful coachApplication RequirementsTo be considered, you must demonstrate:Portfolio showcasing complex database and automation workSpecific examples of proactive systems you've created or optimizedCommunication samples showing clarity and professionalismAvailability confirmation for core hours and flexible schedulingTo apply, click here.Apply IfThis role is perfect for someone who:Gets energized by supporting high-performersLoves creating systems that eliminate frictionWants to learn business operations from the inside outThrives in a demanding, growth-oriented environmentValues the opportunity to absorb proven success strategiesThis is not a traditional job—it's a strategic partnership that will accelerate your professional development while contributing to meaningful impact in the lives of coaching clients worldwide.Apply here.Serious candidates only. This role requires total commitment to excellence and availability that matches the dynamic needs of a successful executive coach.Please mention the word **PLEASED** and tag RMTg1LjE5NC4yMTcuMjIx when applying to show you read the job post completely (#RMTg1LjE5NC4yMTcuMjIx). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.