HR Assistant
2024-11-19
Asia
Cybernetic Controls
Overview CCL build high quality automation frameworks and bespoke software solutions for our clients in the finance industry. With an aim to help organizations improve their operational processes and reduce overall risk and increase efficiencies. Another key objective of CCL is to enable greater transparency for firms and regulators. CCL are also passionate about removing waste and making things simple. We want to help inspire a new generation of Robotics and Automation projects across industry that are focused on delivering a highly skilled virtual workforce with cognitive and robotic capabilities. The CCL team is focused on helping firms improve operational productivity and reduce challenges. Read more on the Cybernetic Controls website. Our client:We are a multi-award winning Regtech company on a mission to transform the quality of regulatory reporting in the financial services industry. We've combined regulatory expertise with advanced technology to develop our market-leading quality assurance services. Unique in being able to fully assess data quality, our services are used by some of the world’s largest investment banks, asset managers, hedge funds and brokers, helping them to reduce costs, improve quality and increase confidence in their regulatory reporting. Job summaryWe are looking for a proactive HR Assistant to support the Human Resources department by dealing with administrative tasks and assisting with recruitment and onboarding processes. This full-time role would suit a graduate looking for a challenge as well as an opportunity to further advance their skills and career in a great working environment. The HR Assistant will be a highly motivated team player with a genuine interest in Human Resources, technology and finance.
Key Responsibilities
Recruitment support
Manage candidates using our applicant tracking system, Pinpoint
Screen resumes and job applications
Schedule and coordinate job interviews
Perform 1st stage HR interviews
Assist hiring managers in interview preparation
Assist in background and reference checks
Post job ads and vacancies on job boards and social media
Put together reports for leadership to monitor recruitment KPIs
Onboarding/offboarding support
Assist in new staff onboarding tasks including preparing and giving inductions
Set up and new staff induction on HR systems and coordinating with IT team
Onboarding
Manage buddy system for new staff
Support probation end process
Coordinate delivery and collection of IT equipment
Record-keeping
Maintain accurate and up-to-date employee records, including personal information, employment contracts, performance evaluations, and benefits documentation
Prepare offer letters and contracts
Compliance
Maintaining compliance records and ensuring tracking tools are accurate and up to date
Undertake administrative duties necessary to fulfil compliance tasks
Minute taking for formal HR meetings (investigations, disciplinaries, terminations etc)
Keep up to date on UK employment law
HR tasks
Perform exit interviews and stay interviews
Support the HR team and HR processes as necessary
Collaborate in designing and implementing new processes
Assist in identifying HR team objectives and contribute to HR goals
Creating and publishing internal communications and soft skill blogs for staff
Assist in coordination of learning and development plans for staff
Skills, Knowledge and Expertise
Skills
Excellent attention to detail
40+ WPM Touch Typing
Excellent verbal and written communication skills
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Knowledge of the UK employment law
Good understanding of MS Office products, specifically Excel and PowerPoint
Great initiative and eager to learn and take on responsibilities
Experience
Previous experience in a HR or administration role.
Qualifications/Training
Bachelor's Degree or equivalent in a relevant subject
Benefits
Competitive salary package
Private healthcare contribution
Annual pay review
Regular team socials
Working within a culture of innovation and collaboration
Opportunity to play a key role in a pioneering growth company
Key Responsibilities
Recruitment support
Manage candidates using our applicant tracking system, Pinpoint
Screen resumes and job applications
Schedule and coordinate job interviews
Perform 1st stage HR interviews
Assist hiring managers in interview preparation
Assist in background and reference checks
Post job ads and vacancies on job boards and social media
Put together reports for leadership to monitor recruitment KPIs
Onboarding/offboarding support
Assist in new staff onboarding tasks including preparing and giving inductions
Set up and new staff induction on HR systems and coordinating with IT team
Onboarding
Manage buddy system for new staff
Support probation end process
Coordinate delivery and collection of IT equipment
Record-keeping
Maintain accurate and up-to-date employee records, including personal information, employment contracts, performance evaluations, and benefits documentation
Prepare offer letters and contracts
Compliance
Maintaining compliance records and ensuring tracking tools are accurate and up to date
Undertake administrative duties necessary to fulfil compliance tasks
Minute taking for formal HR meetings (investigations, disciplinaries, terminations etc)
Keep up to date on UK employment law
HR tasks
Perform exit interviews and stay interviews
Support the HR team and HR processes as necessary
Collaborate in designing and implementing new processes
Assist in identifying HR team objectives and contribute to HR goals
Creating and publishing internal communications and soft skill blogs for staff
Assist in coordination of learning and development plans for staff
Skills, Knowledge and Expertise
Skills
Excellent attention to detail
40+ WPM Touch Typing
Excellent verbal and written communication skills
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Knowledge of the UK employment law
Good understanding of MS Office products, specifically Excel and PowerPoint
Great initiative and eager to learn and take on responsibilities
Experience
Previous experience in a HR or administration role.
Qualifications/Training
Bachelor's Degree or equivalent in a relevant subject
Benefits
Competitive salary package
Private healthcare contribution
Annual pay review
Regular team socials
Working within a culture of innovation and collaboration
Opportunity to play a key role in a pioneering growth company