Legal Secretary

We are looking for an exceptional Legal Secretary to assist us with the day-to-day functions of our well established, and busy law firm. You will be responsible for scheduling meetings and appointments, setting deadline reminders, maintaining case files and inputting data into our system, and providing general administrative and reception support in the office. You will work under the supervision of one or more attorneys and will also provide support in assigned legal cases. We also expect you to be familiar with formatting legal documents and other correspondence, such as engagement letters, motions, and master case captions lists, and be proficient with Microsoft Word, WordPerfect, Outlook, Essential Forms or similar, and Timeslips. Our ideal candidate is trustworthy, responsible, well-organized, and has previous administrative experience, preferably in a law office.Legal Secretary Duties and ResponsibilitiesProvide administrative support to one or more attorneysEffectively communicate with clients, colleagues and attorneysGreet visitors and provide intake sheet for initial consultationAnswer phone calls, take notes/messages and redirect calls when appropriateMaintain and update contact detailsSchedule meetings and appointments and maintain a detailed calendarMaintain and organize files including copies of all documents and correspondence; update files with case status and information; provide timely reminders for deadlinesSend and respond to emailsHandle incoming and outgoing mailFile various legal documents such as motions, petitions and appealsLegal Secretary Requirements and QualificationsExperience as a legal secretaryFamiliarity with legal proceduresComputer knowledge, including word-processing programs, court-filing systems, and transcription softwareStrong communication skills, verbal and written; proficiency in EnglishExcellent time-management and typing skillsAbility to multi-taskHigh school diploma or equivalentComputer literate in Microsoft Office and legal software