Office Administrator

Job Title: Office AdministratorJob Summary:The Office Administrator for PTL Fabricators LLC will play a vital role in supporting the daily operations of our company. This position requires a detail-oriented and organized individual who can manage billing, accounts payable, accounts receivable, purchase orders, payroll, and other administrative duties. The ideal candidate will possess strong communication skills, proficiency in accounting software, and the ability to multitask in a fast-paced environment.Key Responsibilities:Billing and InvoicingPrepare and send invoices to clients.Follow up on outstanding invoices and ensure timely payments.Maintain accurate records of all billing transactions.Accounts PayableReview and verify invoices from vendors.Process and record payments in the accounting system.Reconcile accounts payable transactions and resolve discrepancies.Accounts ReceivableRecord and process incoming payments.Monitor and manage accounts receivable aging reports.Communicate with clients regarding payment status and resolve any issues.Purchase OrdersCreate and manage purchase orders.Track the status of orders and ensure timely delivery.Maintain relationships with suppliers and vendors.PayrollPrepare and process payroll for employees.Ensure compliance with payroll laws and regulations.Maintain accurate payroll records and reports.Administrative DutiesAnswer and direct phone calls, emails, and other correspondence.Maintain and organize office files, records, and documents.Assist with scheduling meetings, appointments, and travel arrangements.Manage office supplies inventory and place orders as needed.Provide general administrative support to the management team.Desired Experience and QualificationsHigh school diploma or equivalent; Associates or Bachelors degree in Business Administration, Accounting, or related field preferred.Proven experience as an Office Administrator, Administrative Assistant, or similar role.Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (Word, Excel, Outlook).Strong organizational and time-management skills.Excellent written and verbal communication skills.Attention to detail and problem-solving skills.Ability to work independently and as part of a team.Ability to sit for extended periods.Ability to lift office supplies and equipment up to 20 pounds.