Personal Executive Virtual Assistant

Role OverviewWe are seeking a Personal Executive Virtual Assistant  (Admin, Outreach & Music Industry Support) to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration.This role is not supporting a team or company — it is solely personal support for one founder,helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload. The ideal candidate is highly trustworthy, proactive, strong in written communication, andcomfortable acting on behalf of the client in professional outreach and correspondence.Key ResponsibilitiesAdministrative & Executive Support● Manage inboxes and written communications on behalf of the client● Draft and edit emails, messages, and short-form written content● Assist with scheduling, calendar coordination, and task follow-ups● Support day-to-day administrative tasks as priorities shiftOutreach & Networking Support● Conduct cold outreach via email, DM, or online platforms (no cold calling)● Research and identify relevant:○ Venues○ Promoters○ Industry contacts○ Potential collaborators● Initiate outreach using the client's name and accounts (not third-party profiles)● Track outreach activity and responsesResearch & Industry Support● Research people, companies, and opportunities within the music and creative industry● Compile findings into clear, actionable summaries● Identify and organize contact lists for follow-upFinance & Admin Assistance (Light Support)● Assist with basic invoicing and financial admin● Work confidently within spreadsheets (Google Sheets / Excel)● Navigate and update records in Xero (experience preferred, not required)● Support financial organization without full bookkeeping responsibilityWorkflow & Collaboration● Communicate via Slack● Track tasks and projects in Asana● Maintain clear documentation and task status updates\nIdeal Candidate Profile3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VAStrong written communication and copy skillsHighly organized, proactive, and detail-orientedComfortable acting on behalf of the client with professionalism and discretionTrustworthy with access to accounts, passwords, and sensitive informationAble to work independently and integrate deeply into the client's workflowTools & SoftwareRequired / Strongly PreferredGoogle Workspace (Docs, Gmail, Calendar, Sheets)Google Sheets or Excel (comfortable navigating spreadsheets)Nice to HaveXeroSlackAsana\n$500 - $700 a monthPart-time: 20 hours per weekPreferred coverage: UK afternoon hours○ Can include overlap with UK time or work while the client is offlineFlexible schedule with reliability and consistency\nWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$300 tenure bonus every 6 months$500 entry monthly raffleNO TRACKER. NO PROBLEMPlease mention the word **STEADIEST** and tag RODguMTk4Ljk5LjE0Mw== when applying to show you read the job post completely (#RODguMTk4Ljk5LjE0Mw==). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.