Project Coordinator

Spectrum One is Hiring Hello! We’re Spectrum One. We’re on a mission to provide top-notch software development services to growing startups and multinational corporations worldwide. With your help, we aim to become the world’s leading strategic technology partner.Since 2015, our support has helped clients raise $150M in funding, and our services are now present in different parts of the world. We owe this biggest milestone to the help of our employees, who make up the best team in town. Highlights 9 years in the software development industry Profitable; net revenue growth of 200% in 2021 Over $150M raised funding by our clients Work anywhere in the world with our permanent work-from-home setupWhy join Spectrum One? As a shapeshifter in Spectrum One, you’ll get the opportunity to help grow the company's direction. We don’t micro-manage. We love hustlers who take ownership of their roles. But you’ll get guidance and plenty of support from each other on the team. You’ll be in an environment where learning is always encouraged to empower you to do your best.✅ Competitive salary package✅ Work-from-home setup (with regular office visits)✅ 30 days of time off per year (15 vacation days, 15 sick leaves)✅ Bi-annual performance bonus and salary reviews✅ Monthly virtual social activities (movie nights, game nights, kapihan sessions, knowledge sharing, etc.)✅ Annual company-wide face-to-face team building and year-end celebrations✅ Quarterly face-to-face chill-outs with your team✅ Company-sponsored learning opportunities and professional certifications✅ Paid Philippine-holidays✅ HMO on your first day✅ Birthday treats, care packages, free vaccinations, etc.✅ Company-provided MacBookAbout the Role As a Project Coordinator within our software company, you will play a crucial role in supporting the planning, execution, and monitoring of software development projects. This position requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and a deep understanding of software development processes.Responsibilities Project Planning and Scheduling:Assist in the development of project plans, timelines, and milestones in collaboration with project managers and development teamsCoordinate resources, tasks, and dependencies to ensure project objectives are met within established deadlinesMonitor project progress and identify potential risks or deviations from the planCommunication and Stakeholder Management:Serve as a primary point of contact for project-related inquiries and communicationsFacilitate regular meetings, including kick-off meetings, status updates, and retrospectives, and ensure clear documentation of meeting outcomesCommunicate project status, issues, and risks to stakeholders, including project managers, team members, and clientsDocumentation and Reporting:Maintain project documentation, including project charters, scope statements, and risk registersGenerate and distribute regular project status reports, highlighting key metrics, accomplishments, and upcoming milestonesEnsure documentation is accurate, up-to-date, and accessible to relevant stakeholdersRisk Management and Issue Resolution:Identify project risks and issues, assess their potential impact on project outcomes, and propose mitigation strategiesWork with project managers and teams to address and resolve issues promptly, escalating when necessaryContinuously monitor project risks and take proactive measures to minimize their impact on project successCross-Functional Collaboration:Facilitate coordination and information sharing among team members to drive project successRegular Check-ins:Conduct weekly one-on-ones or check-ins with a team of developersMeasure engagement levels, track project statuses, coordinate help items with management, and provide timely resolutionTimekeeping and Leave Management:Assist in timesheet tracking and monitoring of leave requests and approvalsEnsure timely and accurate recording of leave usage with the People Ops teamCoordinate holiday swaps and communicate related announcements to the teamAdministrative Support:Provide administrative support to the CEO, Managing Partner, and/or the People Operations team on day-to-day operational needsManage the calendars and appointments of the teamKeep internal trackers and documents updated and maintained timely and accuratelyOther administrative tasks, as assignedQualificationsBachelor's degree in computer science, information technology, or related field3+ years of experience as a project coordinator/ manager; experience working for a software company is a plusExcellent communication and interpersonal skills, with the ability to interact effectively with technical and non-technical stakeholdersClient facing experience is a huge plusDetail-oriented with a focus on accuracy and quality in work outputAbility to multitask, prioritize tasks, and adapt to changing priorities in a dynamic environmentOpen to work from 8pm to 5am Philippine Time or at least be online and attend calls between 9pm to 1am Philippine Time (US/ Chicago time zone)Want to learn more? Please visit our website at spectrumone.co.