Senior Contract Administration Specialist - Native level German Barcelona (Barcelona)
2026-03-18
Barcelona, España
Descripción de la oferta
Duración de la oferta: hasta el 17/04/2026.FuncionesAs part of the Middle Office Team, you'll ensure that our contractors/ freelancers (referred to as Candidates) receive exceptional support throughout their assignments. From supporting out internal stakeholders and clients, guiding them through online portals, to assisting with timesheets, pay slips, and client invoicing, the Middle Office will serve as the primary point of contact for candidates, clients, and our consultants. Primary Responsibilities In this specific role, you will oversee the Interim Management process. Our Freelancers are highly skilled niche professionals placed at customer locations to assist with project work or cover specific missions. Given their expertise and high demand, the Middle Office is dedicated to providing first class service throughout their assignments. Administrative tasks The Middle Office Administrative tasks cover a wide range of activities, including: Gather and verify necessary information for contract verification. Create and manage purchase orders for candidates' own companies. Review contracts generated by the system Create and maintain client and candidate master data in Enterprise Resource Planning (ERP) systems to ensure timesheets can be logged and accurate invoices can be generated and reconciled with incoming bills. Handle client invoicing, including: Uploading invoices to customer portals Reconciling receivables with candidate bills Generate reports to meet business needs. Support to our stakeholders The ideal candidate for this role is someone who pays close attention to detail, is eager to understand how various processes interconnect and influence one another, is hungry to learn, can work well in a team, and is motivated to help build business growth and optimize processes. Customer service related tasks Along the contract life cycle there can be several interaction points with our stakeholders: Communicate with Candidates to gather necessary information for accurate and timely contract creation. Coordinate with consultants, local finance, payroll, and legal teams to manage timelines and data flows between Front, Back, and Middle Office. Onboard Candidates by explaining the use of candidate portals and pay slip details. Respond to Candidate inquiries. Address Client queries.RequisitosPreferred Experience: Working in a shared service center environment Handling AP and/or Billing customer service Collaborating effectively with international and cross functional teams to achieve goals Minimum one year of demonstrated experience in people or team management. Language Skills: Native in German and fluent English is essential. Proficiency in another EU language is handy. Key Competencies: Proficiency in Excel and other Microsoft tools are needed Exceptional attention to detail and accuracy, ensuring information is correct, complete, and consistent Strong customer focus and excellent communication skills, both written and verbal Outstanding organizational skills, flexibility, and the ability to work under pressure and meet deadlines Ability to work independently, take initiative, and maintain a continuous improvement mindset, while also being a team playerSe ofreceCompetitive salary aligned with your experience plus an annual bonus. Permanent, full time contract Meal vouchers Private health insurance Life Insurance Hybrid working model (2 days of home office/week) Multicultural environment Training and internal development opportunities A vibrant and dynamic international workplace located in Barcelona Start date: ASAP
Duración de la oferta: hasta el 17/04/2026.FuncionesAs part of the Middle Office Team, you'll ensure that our contractors/ freelancers (referred to as Candidates) receive exceptional support throughout their assignments. From supporting out internal stakeholders and clients, guiding them through online portals, to assisting with timesheets, pay slips, and client invoicing, the Middle Office will serve as the primary point of contact for candidates, clients, and our consultants. Primary Responsibilities In this specific role, you will oversee the Interim Management process. Our Freelancers are highly skilled niche professionals placed at customer locations to assist with project work or cover specific missions. Given their expertise and high demand, the Middle Office is dedicated to providing first class service throughout their assignments. Administrative tasks The Middle Office Administrative tasks cover a wide range of activities, including: Gather and verify necessary information for contract verification. Create and manage purchase orders for candidates' own companies. Review contracts generated by the system Create and maintain client and candidate master data in Enterprise Resource Planning (ERP) systems to ensure timesheets can be logged and accurate invoices can be generated and reconciled with incoming bills. Handle client invoicing, including: Uploading invoices to customer portals Reconciling receivables with candidate bills Generate reports to meet business needs. Support to our stakeholders The ideal candidate for this role is someone who pays close attention to detail, is eager to understand how various processes interconnect and influence one another, is hungry to learn, can work well in a team, and is motivated to help build business growth and optimize processes. Customer service related tasks Along the contract life cycle there can be several interaction points with our stakeholders: Communicate with Candidates to gather necessary information for accurate and timely contract creation. Coordinate with consultants, local finance, payroll, and legal teams to manage timelines and data flows between Front, Back, and Middle Office. Onboard Candidates by explaining the use of candidate portals and pay slip details. Respond to Candidate inquiries. Address Client queries.RequisitosPreferred Experience: Working in a shared service center environment Handling AP and/or Billing customer service Collaborating effectively with international and cross functional teams to achieve goals Minimum one year of demonstrated experience in people or team management. Language Skills: Native in German and fluent English is essential. Proficiency in another EU language is handy. Key Competencies: Proficiency in Excel and other Microsoft tools are needed Exceptional attention to detail and accuracy, ensuring information is correct, complete, and consistent Strong customer focus and excellent communication skills, both written and verbal Outstanding organizational skills, flexibility, and the ability to work under pressure and meet deadlines Ability to work independently, take initiative, and maintain a continuous improvement mindset, while also being a team playerSe ofreceCompetitive salary aligned with your experience plus an annual bonus. Permanent, full time contract Meal vouchers Private health insurance Life Insurance Hybrid working model (2 days of home office/week) Multicultural environment Training and internal development opportunities A vibrant and dynamic international workplace located in Barcelona Start date: ASAP